[Updated]How to Edit a PDF on Windows 2022

Due to its non-modification and excellent compatibility, PDF has become an indispensable file format for studying and working. But also, because you can’t edit the contents of the PDF, there are many cases where you find something wrong with the PDF file, but you can’t do anything about it. Because since Adobe introduced PDF in 1993, it was originally designed to move documents around on an electronic screen. PDF is meant to be a document screen viewer, not an editor. But modern paperwork is getting more and more complicated and people want to know how to edit pdf on windowsSo what should we do?

Telecommuting has become the norm due to the Covid-19 epidemics and the emergence of the monkeypox virus. The need to edit PDF documents is even greater. People want to fix typos, change fonts and layouts, and replace images, for example. Although many tools in the market now offer PDF editing, you may not be able to enjoy the convenience you imagine. So, we are here to tell you how to edit PDF on Windows in three ways.

In this article you will discover:

  • Why are they difficult to modify?
  • How to Edit PDF on Windows for FREE:
WorkinTool PDF Converter Microsoft 365 Adobe Acrobat DC
  • Simple and Fast.
  • User-friendly interface.
  • Free with all features.
  • Compatible with Word, Excel and PowerPoint.
  • Ease of use.
  • Complex options.
  • Edit PDF with quality.
  • The Mac version is on the way
  • Not suitable for beginners.
  • Too expensive to buy.
  • Limited functions.
  • May lose image layout in PDF.
  • Why are they different to edit?

From the start, the PDF format was designed to use the browser as a viewing medium to make a document on any computer look like viewing a newspaper. Such files must, of course, be rendered read-only in nature. As a user, you cannot modify the contents of a PDF file. The only thing you can do is resize the page as you read it. If you want to add additional elements or modify the existing text and images in a PDF document, you must do so using certain tools.

Although you can find many PDF editors on the internet when you search for it on Google, they are not qualified with this title, to be honest. The lack of functionality has led to a proliferation of so called PDF editors which are really just PDF browsers. Sometimes you download one of the apps and find that you can’t even use it for add text to a pdf document. With that in mind, we present three of the best and most convenient testing methods. We want to make sure you can easily learn how to edit PDF files on Windows.

How to Edit PDF on Windows for Free:

We have now selected a few available methods for typing on PDF files. There are paid apps and free third-party PDF editors to choose from. After testing, we guarantee they are all workable on Windows system. The list goes WorkinTool PDF Converter, Microsoft 365 and Adobe Acrobat Pro.

1. WorkinTool PDF Converter

The first method that we are going to recommend to you is WorkinTool PDF Converter. Don’t despise it just because it’s third-party software. More than 20 PDF-related features and an easy-to-use interface put it at the top of the list. Basically, it includes all the functions that users will find useful while processing PDF. From format conversion to page management to editing function, as a user, you can enjoy an all-in-one professional PDF editing software experience. And most importantly, it is completely free to use all the features inside without any limits. Is that what you really want?

Feature in use

The home page of this PDF editing software is divided into two sections. The left area is where you can enter your target PDF files. And the right side of the software is where you can select the function according to your needs. WorkinTool sorted them into three sections: Convert To/From, Toolbox, and View & Edit. And you and find the edit function like Edit PDF.

Click Edit PDF button and enter your PDF file, you will see a window as below. This is where you can edit a PDF. It offers several functions for users to decide. You can choose one of them to process your PDF document according to your request.

  • Add bookmarks
  • Zoom in or out to view page content
  • Use the brush to fill the PDF or highlight important content
  • Add a personal or corporate digital signature
  • Insert images and stamps
  • Add notes and text
  • Insert lines and patterns
  • manage PDF pages or crop PDF pages

When you are done editing, hit the download button to save it to your computer as a new PDF document.

A comprehensive PDF editor like this is available for a free trial. You can literally think of it as a stripped down version of the Adobe editor. No learning curve is necessary. Once downloaded, you can immediately enjoy the PDF editing function. Truly a lifesaver for an office worker with endless paperwork.

2.Microsoft 365

The second method we want to show you is to use Microsoft 365 to understand how to edit a PDF on Windows. Microsoft products have always been the most used office software in modern times. Microsoft Word document editing software, Excel table processing software and PowerPoint presentation programs have become indispensable working document formats in people’s lives. They are also compatible with the PDF file editing function.

Since PDF documents are mostly text-based, we will use the best exploited Microsoft Word as an example to show you how to do PDF editing.

Feature in use

    • Create a new Microsoft Word document and open it.
    • “File” > “Open” > “This PC” > find your PDF file and open it.
  • Word tells you that it will make a copy of the PDF and convert its contents to a format Word can view >OKAY”.
  • After editing > “File” > “Save” or “Save As” > “OK”.

For users who already have a Microsoft 365 on their computer, this approach is very simple and does not require third-party software. But a PDF file is better if it only contains text. Otherwise, as a PDF with images, the following will happen:

  • The PDF file after conversion may not be able to do with the original word-to-word correspondence.
  • Opening a PDF file with a table or image in Word can cause typographical issues and you won’t be able to edit it.

3.Adobe Acrobat Pro

As a PDF creator, Adobe did not initially intend to introduce PDF editing, but instead focused on the PDF viewing feature. However, as the demand for PDF editing grew, Adobe also needed to introduce its PDF editor – Adobe Acrobat DC. Of course, it is also the one who knows best how to work on a PDF file. It covers PDF features that few companies can match and is arguably the best in the PDF business.

Feature in use

    • Open the PDF file with Adobe.
  • “Tools” > “Edit PDF” > The PDF page contains text as well as images in the optional box, you can edit the content at will.

  • Add text or images.
  • Insert links or edit links.
  • Manage Pages.
  • Insert a header or a footer.
  • Add a watermark.
  • Add background, page number and bookmark.

Although Adobe Acrobat is a professional and powerful software for PDF processors, it has a high barrier for users. For one, the download cost is an expense, and even if you don’t think about the money, the interface is so complex that it’s hard for a newcomer to get started. You may not be able to master one or two of these features until you follow a few specialized tutorials.


To sum up, editing an uneditable PDF is a difficult thing today, but only if you have the right method. Here in this article, we have provided you with three methods and tools that you can apply to solve how to edit PDF on Windows. Among them, two are free and one is from Adobe. You can feel free to choose the one that suits you best. We hope you can get the best result you want.